Give each task a clear priority
The matrix uses two choices: important and urgent. Together they place each task in Do first, Schedule, Delegate or Reconsider. Change a choice to move the task.
These groups are planning prompts, not automatic decisions. The tool does not assign tasks to another person when you place them in Delegate.
How to use this tool
- Add a task to the list.
- Set its Important and Urgent choices.
- Review the four groups, complete items and export the list.
Example
A deadline due today can be both important and urgent. A useful task for next month can be important without being urgent, so it belongs in Schedule.
Common questions
Can I move a task between groups?
Yes. Change its Important or Urgent checkbox. The matrix immediately places it in the matching group.